SXSW

2018 SXSW Safety Staff & Crew Manager

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2 In an Emergency call 9-1-1 Then, notify the SXSW Communications Center Phone: 512-375-3485 Programmed on SXSW Staff show phones: Comms Center SXSW radio channel: Comms Center SAFETY AT SXSW SXSW works closely with the City of Austin and external consultants regarding safety. The safety of our registrants, volunteers, staff, and the public is a primary goal of SXSW. Always remember: You are not a First Responder (Police, Fire or EMS), and you need to take your own personal safety into account in any emergency situation. This guide is to help prepare you for your role at SXSW in case of an emergency. GENERAL INFORMATION Be prepared. Long before an Incident or Emergency situation occurs, there are questions you can ask yourself to plan for unexpected outcomes. • What is your role today/right now? • Who do you report to? • Who is reporting to you and looking to you for leadership? • Familiarize yourself with your surroundings. • Do you know where the emergency exits are? Think about how you would find them in various situations, for example in the dark or in a smoky environment. • What are your primary and secondary routes of escape to those emergency exits and beyond? • Are there any hazards in your working area? If so, have you reported them to someone? Remember, something that isn't particularly hazardous in the light could be much more dangerous in the dark, just like something that's fine on a dry sunny day could be much more treacherous in the wind and rain. • If you're outside, think about places to seek shelter. Take a moment to discuss this with staff or volunteers working with you (for example, at Auditorium Shores the Palmer Garage is shelter from severe weather). • Have a plan to meet up with people you are working with. It doesn't need to be complex, just take a few seconds to agree on a safe location to meet. • If there was an emergency, how would you receive notifications about it? E.g. is there an alarm? What does it sound or look like? Prior to each shift, conduct a safety brief that at a minimum identifies the following: • Exit locations, both primary and secondary exit routes. • Rally locations — where will you meet up with your staff and/or volunteers if an evacuation occurs. • How will you communicate at your venue? (walkie/showphone/etc.) • Any additional safety challenges that your venue may pose — gear, multi-level, etc. Stay calm. • Familiarity with safety procedures and plans will help you stay calm in an emergency. • Take a moment to think about the situation and your response. • During an emergency follow instructions from First Responders.

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